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The Marketing Center

Deveney

amobee

Uptown Graphics

Digilant

Marketing Center seeks Executive Assistant

13-marketing-center-logo

08/11/16

TITLE: Executive Assistant

PRIMARY OBJECTIVE OF POSITION:

The Executive Assistant is responsible for providing a high level of administrative support for the President and Secretary-Treasurer (Co-Owners) of The Marketing Center allowing them time to focus on the business. A high level of discretion and independent judgment will be required to complete the responsibilities of this position.

JOB SUMMARY:

Often with only limited direction, perform a variety of important, confidential and complex administrative duties in providing assistance to the President and Secretary Treasurer; provide general information and assistance to the public; and perform other related work as necessary. Also must maintain a relationship with building management and manage and handle office maintenance issues as they arise.

MAJOR AREAS OF ACCOUNTABILITY include but are not limited to:

Administrative/Office Management:

  • Answer and route incoming telephone calls
  • Meet and greet visitors. If they’re at TMC for a meeting, offer them a beverage
  • Execute “hot” (urgent) daily tasks as assigned
  • Keep an ongoing task list in Outlook that can be viewed by the President
  • Coordinate company events
  • Order and/or buy kitchen and conference room supplies
  • Prep conference room for meetings
  • Set up conference calls as needed
  • Coordinate lunch for meetings
  • Coordinate and organize annual office shredding and maintain the storage unit’s organization
  • Coordinate and organize the Winter potluck with the staff
  • Coordinate and register office for NOLA Ad Club Bowl-A-Thon (August)
  • Water the plants
  • Change light bulbs throughout office when needed.

 

Calendaring:

  • Manage a calendar of appointments for the President, including planning, organizing and coordinating; always looking ahead for any conflicts and taking a proactive role if issues are presented
  • Scheduling business as well as personal appointment for both owners
  • Confirming appointments

 

New Business:

  • Take an active and positive role in public relations and new business communication with prospects
  • Research new prospects per instruction and following research criteria

 

Business Correspondence:

  • Prepare business correspondence per instructions, emails and outgoing mail correspondence
  • Prepare folders/agendas, per instruction, for the President’s meetings
  • Manage Outlook contacts

 

 Filing:

  • Initiate and maintain a variety of files and records for information related to the President’s Office; maintain manuals and update resource materials

 

Travel:

  • Book all travel arrangements and activities
  • Research restaurants and entertainment in destination city for President and Secretary Treasurer
  • Calendar all confirmed reservations (flight {w/ travel time to airport}, hotels, car, entertainment, etc.)
  • Make sure that all confirmation info is in calendar notes section
  • Keep track of any perks that come with travel, i.e. free rooms w/ hotels.com, baggage credits from AMEX
  • Coordinate with CFO regarding credit card point usage for travel

 

Onboarding New Employees:

  • Schedule lunch for new employee w/ owners about 2 – 3 weeks after they start
  • Set up phone system with new employees name and add them to the extension list
  • Make copies of extension list for President, Secretary-Treasurer, Kitchen, LCR and yourself
  • Update kitchen duty list
  • Enter new employees personal and emergence contact info in President’s Outlook contacts
  • Greet new employee first morning and take them around to meet everyone. At that time, TMC employees are to book time with the employee to discuss their role at the agency, including the admin position

 

NOSSCR:

  • NOSSCR (National Organization of Social Security Claimants and Representatives) is a bi-annual conference for client that TMC exhibits and hosts events
  • As project manager of NOSSCR you will:
    • Arrange all travel
    • Register exhibit space
    • Schedule timeline in WMJ and assign roles/tasks
    • Book and coordinate any rooms for events, i.e. Roundtable, Prospect Lunch
    • Pack and ship all boxes going to conference
    • If TMC hosts a Partner Dinner, research restaurants near the hotel
    • Schedule all inner-office meetings for NOSSCR
    • Work with production manager on setting and achieving deadline for deliverables

 

Other:

  • Any other duties which would add to the efficiency of the President, Secretary-Treasurer and the Agency
  • Occasional administrative support to other members of the management team as needed
  • Perform personal errands for the President and/or Secretary-Treasurer as requested
  • Due to the requirements of this position for handling customer needs, this position much follow the schedule of normal business hours
  • This position/employee will be required to periodically drive his/her own vehicle for work-related assignments. The employee is obligated to maintain his/her own auto insurance and to advise The Marketing Center if at any point he/she becomes uninsured for any reason. The employee also understand and agrees that he/she is not to ever use his/her cell phone or any other handheld device for work or personal use while driving for TMC. NO EMPLOYEE is allowed to take any work-related phone call or use any other computer or handheld device for anything work related while driving! Mileage for work assignments is reimbursable in accordance with IRS guidelines. As is customary, mileage for your commute to and from work is non reimbursable.

 

 KEY SKILLS REQUIRED:

  • Excellent written and oral communication skills (including spelling and grammar) with strong interpersonal skills
  • Advance software knowledge of organization’s applications (Microsoft Outlook, Word and Excel)
  • Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative
  • Appropriate conflict resolution and negotiation skills
  • Proven time management skills
  • Professional presentation skills
  • Ability to understand and carry out oral and written instructions
  • Ability to establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work
  • Ability to independently prepare correspondence and memoranda
  • Ability to schedule and coordinate projects, set priorities , adapt to changing priorities
  • Maintain confidential data and information for the President
  • Design and layout skills
  • Excellent phone voice and skills
  • Professional appearance and demeanor

 

CHARACTERISTICS AND EXPERIENCE REQUIRED:

  • Minimum of 5 years’ experience working with an executive level manager
  • Minimum of 2 years’ experience in event planning and/or project management
  • Involvement with civic improvement efforts or non-profit organizations and specifically Board of Directors protocol for such organizations a plus
  • Must be able to effectively listen to and speak with a diverse group of clients, prospects and personal and professional contacts
  • Must be detail oriented with the ability to effectively facilitate and multi-task

 

EDUCATIONAL REQUIREMENTS:

  • College degree preferred

Please send an introductory/cover letter, a pdf or link to your resume and any examples of your work to careers@themarketingcenter.com. The Marketing Center is an Equal Opportunity Employer.

Deveney seeks Account Supervisor

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07-11-2016

ADVERTISING ACCOUNT SUPERVISOR

DEVENEY is hiring an Advertising Account Supervisor who has led a team of six (6) or more AEs and ACs, someone who has worked on regional and national accounts, created and managed big budgets and small budgets, someone who has experience working in every medium, who’s strategic and can write a brief that’s actually brief with all the information needed to make the work a success. Plus, we want someone who can do all of this with a positive attitude, living up to our code of ethics, high standards and our DEVENEY motto: Do exceptional work and have a great time doing it.

The ideal candidate will have 5 – 10 years of experience in Account Service at a full-service advertising agency or branding agency with leadership experience in planning, insights, etc.

For more information on the position and how to apply visit, please visit the full job posting

The Marketing Center Seeks Account Executive

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Job Description: Account Executive

INDUSTRY TYPE: Advertising
# OF EMPLOYEES: approx. 20+ (and planning for growth)
LOCATION: New Orleans, LA
CLASSIFICATION: Full-time, Exempt
REPORTS TO: Director of Accounts (currently will report to President)

JOB SUMMARY:

The ACCOUNT EXECUTIVE (AE) is a proactive liaison, representing The Marketing Center (TMC) to our clients.
She/he advocates for our clients and adds value to the client-agency relationship with analysis and insights of the client
brand and results. She/he works with various agency departments to ensure all client work moves through the agency in
a timely and efficient manner with high attention to detail and quality.

She/he is responsible for gaining new business from existing clients, and will play a supportive role in new
business development as we expand into additional fields, markets and services.

The AE is responsible for maintaining our high agency standards consistently throughout all his/her work to
ensure all clients believe their marketing could not be in better hands.

SUPERVISORY RESPONSIBILITIES:

The AE should be seen as a leader and role model on the team in regards to promoting customer service,
professionalism, teamwork, and profitability.

She/he is responsible for watching over progress of assigned clients’ work (internal traffic) with ultimate
responsibility for ensuring it happens in a timely fashion and is our best possible quality. This may include task direction
and “managing up” to more senior level employees up to and including the company president. She/he may be
responsible for coaching or even direct management of Account Coordinator(s) or Jr. AEs and will supervise the work of
outside vendors and related resources as appropriate.

KEY RESPONSIBILITIES include (but are not limited to):

  • Acts first and foremost as brand manager and advocate for the clients, regularly evaluating effectiveness of all
    marketing efforts and proposing alternative solutions where appropriate.
  • Completes preparation for most effective client meetings; gathers supporting background information and
    prepares analysis, reports and recommendations.
  • Stays apprised of client satisfaction levels as well as marketing developments, effectively communicating any
    findings to relevant agency personnel and recognizing opportunities to enhance value for the client.
  • Participates in and may facilitate annual client planning meetings:
    • Leads the team in evaluation and analysis of clients’ past performance.
    • Collaborates with team to develop proposals to best maximize the clients’ revenue dollars.
    • Delivers well-prepared presentation of proposals to clients, improving overall client growth rates every year.
  • Overall Quality Assurance (QA) on everything sent to the client to ensure accuracy and clarity, including, but not
    limited to, project estimates, copy and design.
  • Represents the agency at industry functions— promoting the agency and looking for growth opportunities to
    benefit our clients at every opportunity. Can speak with authority on the agency credentials and specialties.
  • Performs additional duties and responsibilities as required or requested by management as appropriate.

SKILLS, COMPETENCIES AND EXPERIENCE REQUIRED:

  • At least 3 years of advertising agency account management experience.
  • Digital/interactive account experience preferred. Broadcast account experience a plus.
  • A positive, independently motivated and team-focused attitude with passion for continuous improvement.
  • A persuasive and engaging oral and written communicator.
  • Exceptional skills in planning, prioritization of multiple projects and tasks with meticulous attention to detail in a
    collaborative, fast-paced agency.
  • Ability to recognize and anticipate problems, and gather and analyze the information necessary to resolve those
    problems in an efficient, accurate and professional manner.
  • Reflective and analytical; appreciative of feedback and dedicated to improvement and self-development.
  • Advanced knowledge of Microsoft Outlook, Word, PowerPoint and Excel; experience with Workamajig a plus.
  • Bachelor’s degree; preferably in a related field.

Please send an introductory/cover letter, a pdf or link to your resume and any examples of your work to
careers@themarketingcenter.com. The Marketing Center is an Equal Opportunity Employer.

 

Loyola School of Mass Communications – Seeking Faculty

Loyola University New Orleans School of Mass Communication seeks to hire an outstanding faculty member for a full-time position beginning August 2016.The school seeks candidates to teach applied advertising courses to undergraduates in the Strategic Communication Sequence.  We welcome applications from creative, energetic individuals who are eager to work collaboratively.

We are looking for a dynamic individual with award-winning professional advertising experience. The individual would become a part of the school’s extraordinary or ordinary faculty (tenure track) depending upon academic credentials. The individual would teach courses including the school’s advertising competition team, advertising principles, brand lab and other courses as necessary. This individual is expected to bring cutting-edge ideas and creativity to the school, should be well versed in advertising trends, campaigns, social media, layout and design and media planning and would be expected to have an active leadership role in the advertising curriculum. This individual would also lead the school’s Advertising Club and be involved with the local chapter of the American Advertising Federation.

Applicants should send a resume or curriculum vitae and a list of three references to Dr. Sonya Duhe’, Director, School of Mass Communication at sduhe@loyno.edu. Loyola University New Orleans is a comprehensive Catholic university with approximately 5,000 students.  Located in beautiful Uptown New Orleans on historic St. Charles Avenue, Loyola is across from Audubon Park. Loyola is an Equal Opportunity, Affirmative Action employer that embodies academic excellence synonymous with Jesuit education. Women and members of minority groups are especially encouraged to apply.

Employment Center

If you or your company are current members of the ad club and are looking to fill an open position, please send to us and we will post for all to see!

Here are some current positions that are available:

Senior Interactive Media Planner

Job Description:

We’re looking for a senior interactive media planner. If you’re passionate about finding ways to reach audiences via digital channels, loves discussing websites, banner ads and new technology, and are great with math, we want to hear from you. We are a New Orleans based media agency with regional and national clients. Our interactive planning and buying workload is growing and we need a senior planner to lead some client online planning and buying responsibilities.

Job Requirements:

·         Online media planning and buying experience of 5+ years (agency side is preferred)

·         Experience negotiating unique media tactics with reps

·         Experience in SEM strategy, management, AdWords and reporting

·         Proficient with ad serving systems

·         Comfortable with client interaction and leading conversations

·         Must be capable of building unique reports tailored to individual clients

·         Extremely detail oriented and proficient with math

·         Proficient in Excel, and the ability to build pivot tables, filter, sort and cleanse data

·         A deep understanding of and passion for emerging forms of communication

·         Basic knowledge of traditional media planning is a plus

Educational Requirements:

Bachelor’s degree in marketing or advertising preferred.

Email Resumes To:

info@morganandco.com